The following Terms and
Conditions are to be signed by the Hirer/Applicant prior to rental
of the hall
Hirer/Applicant agrees and confirms the following
The Hirer and authorized
signatory have read these Terms and Conditions of hire and agree to
them. If the Hirer
is not an incorporated body, the authorized signatory will be solely
responsible for paying the fees and charges and will be bound by
these Terms & Conditions.
The Hirer shall ensure
and be solely responsible for ensuring that the hall is used only
for the purpose declared by the Hirer on the Booking Enquiry Form
and that the maximum capacity of the hall is 80 people and that this
number shall not be exceeded. The Hirer may be denied access to the
hall should EBCHA become aware of an intention for using it for any
purpose other than that declared.
The Hirer agrees to pay
the Eagle Bay Community Hall Association Inc. (EBCHA) the quoted
rental fees, charges and bonds. All bonds shall be retained by EBCHA
and returned only when the Hall is left clean and tidy to the
satisfaction of the Hall Manager. A
cleaning fee will be deducted from the bond if the Hall is not left
in a clean and tidy condition to the satisfaction of the Hall
Cleaning by the Hirer,
on completion of the event, shall include not only the Hall, but all
amenities associated with the Hall, such as kitchen and toilets and
including the immediate surroundings, together with the removal from
the premises of refuse.
Tables and chairs to be stacked and placed against the wall, as
located prior to the rental.
The Hirer must not affix
bills, posters, signs, decorations, bunting or draping in any way
which defaces , damages or marks the building or premises.
Nails, screws and similar fastenings are expressly
prohibited. No twine,
fishing line, etc. may be attached to any light fitting or ceiling
Damage and Repairs:
The hirer will be responsible for any expense in connection
with repairs for damage, breakages or loss of equipment and improper
use of safety equipment and/or extra cleaning which may become
necessary due to damage or other causes during the period of the
EBCHA reserves the right to
determine the cost of any damages and/or extra cleaning necessary,
above and outside what is normally expected following usage of the
venue. EBCHA reserves
the right to retain all or part of the bond to meet such costs as
necessary, and/or to bill a hirer for additional costs if the bond
does not cover damage caused.
The hirer is not permitted to take into or use, or allow to
be taken into or use, the following substances within the venue and
Any type of firework or
Any toxic or dangerous
Any illegal substance
The Hirer agrees to abide by the following conditions and pay
all expenses caused by any default hereunder:
Not to alter any fixtures or design of the Hall.
At the expiration of hire to remove from the hall any items
of equipment the Hirer has brought into the hall during the rental
Not to leave any electric lights, appliances or leave taps
running in the Hall (Leave kitchen fridges “ON”).
To ensure that all hall equipment and furniture is returned
to correct locations (as at the time of access to the hall) and the
Hall is securely locked before leaving, including windows and doors.
To remove all rubbish from the hall and adjacent areas and to
dispose of appropriately. This includes the removal of all cigarette
butts and broken glass from the limestone paved area in front of the
Inside the hall is a
NO SMOKING area and the Hirer agrees to ensure compliance of this
condition on all guests attending an event.
All furniture provided
under the hall rental shall only be used within the hall or
on the hall veranda area. Hall furniture shall not be relocated or
used outside of the hall and veranda areas and shall not be
relocated to the beach for any purpose.
Animals are not
permitted in the Hall, unless it is a Guide Dog, or personal
assistance dog. Please
do not bring any animals to the Hall or use any of the Hall’s
facilities to care for or house an animal.
The kitchen facilities
at the hall are only suitable for the serving of light refreshments
(i.e. the likes of tea and coffee, etc) and the reheating/warming of
pre-prepared foods (i.e. pastries, quiches, finger foods and the
likes). The facilities are not suitable, nor registered, as a
commercial kitchen where food for public consumption can be
If the Hirer intends to have a catered event at the
hall, where food will be prepared and served, then the caterer will
need to make application to the City of Busselton, Health and
Environment Department, for a specific “Event Permit”.
(The City of Busselton can be contacted on 08 9781 0444.).
The Hirer shall seek the
prior consent of the City of Busselton if it wishes to sell alcohol
at a function at the hall and ensure the appropriate license is
obtained for the sale of alcohol.
(Please note that it is deemed to be the sale of liquor when
liquor is given away and the person has paid for admission to the
premises or for seating in the premises or has been asked to make a
donation of money by collection or otherwise) and that the Rules and
Regulations, as provided by the Liquor Licensing Act (1988), are
A condition of rental of
the hall requires that amplified music must stop at 9.30 p.m. and
the hall vacated by 10 p.m.
The Environmental Protection (Noise) Regulations 1997 state
that the person emitting the noise is the person committing the
offence therefore any group or individual who hires the hall carries
the responsibilities in relation to these Regulations.
If the general public has issues, their first point of call
is the Police. The
Police have power to turn off music or confiscate equipment.
It is an express condition of
this Contract of Hire that EBCHA and City of Busselton shall not
accept any liability for any damage, illness or injury caused or
found to be caused to any person or property as a result of the
Hirer’s event at the hall.
Casual Hirers must
provide their own Public Liability Insurance as relevant as EBCHA
does not carry Public Liability insurance for specific rental
The Hirer agrees to
indemnify, and keep indemnified EBCHA from and against all actions,
claims, costs proceedings, suits and demands whatsoever made against
EBCHA for third party property damage/loss or injury, illness or
death sustained by any person arising from the Hirer’s event at the
Included/Available for use
Two ovens and one hob
One Electric Kettle
Selection of crockery, cutlery & glasses
One rubbish and one recycle wheelie bin
12 Rectangular fold-up tables
100 Indoor/Outdoor Chairs
1 Chair Trolley
1 Barbeque and 1 Gas bottle
1 Music System & Cabinet
60 inch Television screen with data input capability
Should the Hirer wish to provide (or externally hirer) their own
chairs and tables for their event and require the halls standard
furniture removed, then an additional charge will apply.
PLEASE READ THE IMPORTANT SAFETY INFORMATION BELOW:
What to do in an
Emergency (e.g. fire, etc):
Do not delay calling “000” and advising the operator of the nature
of the emergency and the emergency services required.
Building location is Lot 48 Fern Road, Eagle Bay, behind the
Fire Shed. There is no
Street Number displayed.
These are located at each end of the Hall and marked with an “EXIT”
sign which remains on even if power goes out.
No items shall be placed in front of fire exits or obstruct
clear access to the fire exits.
If you have to evacuate the building, prevent panic but have
everyone exit quickly and orderly via the nearest fire escape.
NEVER allow people to re-enter the building to retrieve
property, no matter how valuable.
Have everyone assemble at a safe distance from the hall in
the car park area to ensure all are accounted for.
First check that circuit breakers are not tripped (in switchboard in
indoor toilet/powder room adjacent to the kitchen area) If tripped,
then try to reset them.
To check if it is an area power fault or to report the fault call
Western Power on 13 13 51
NO SMOKING INSIDE
ANY BROKEN GLASS &
CIGARETTE BUTTS THAT FALL ONTO THE LIMESTONE PAVED AREA IN FRONT OF
THE HALL VERADA IS THE HIRER’S RESPONSIBILITY TO CLEAN UP.